Business Email Accounts

Our web hosting solutions provide you and your staff with emails that are directly associated with your business, i.e. john@mycompany.co.uk. Using a company email address instead of free email accounts (such as Hotmail, Yahoo or Google Mail) adds more credibility and professionalism to your business.

Below is a list of the mediums you can use to check your business emails:

• Desktop Computers
• Laptops
• Mobile Phones
• PDAs (Personal Digital Assistants)
  

Webmail versus (vs.) Microsoft Outlook

Your company email accounts can be accessed via the web or through an email-client, such as Microsoft’s Outlook or Mozilla’s Thunderbird. The table below provides a features and benefits breakdown of managing your mail online or downloading it from the mail server.

Feature	Web Mail	Outlook
Accessibility	Allows the user to check email while not in the office (i.e. at home or abroad). Ideal for an employee who has an email account, but does not get access to the main computer due to being on the move.	Emails are downloaded from the mail server, so once this has been done mail can only be viewed from the computer you downloaded them to. Thus you will typically have to check your email from one computer to ensure that you have an audit trail in a single location.
Storage Space	The emails are stored on your web /mail server and so there will come a point when each account will exceed the amount of disk space available, so web mail essentially restricts you because of a designated amount of storage space.	You can store as many emails as you hard disk will permit, which is typically a lot more space than a web /mail server
Multiple Users	This option is ideal if you have a number of employees who are not office-based and do not have access to the main office computer	Outlook can still be used for multiple users. However, the users will have to set their mail account up on either another office computer (else it will become complicated having different users accessing their mail accounts from one computer) or if not office-based will have to set their mail account up on their home computer and or on their mobile phone.
Timeouts	Web mail is known to time out for security reasons). However, this means you may start typing an email, get called away on another task, but when you return to the mail it will be lost, because you have been away from the application unattended for too long	There are no time outs with Outlook
Message Rules	Message rules are extremely efficient for sorting and managing emails. For example you can instruct your mail client to take certain actions when a message is received, i.e. if a message is received from a client (‘John Smith’), store it in a sub-folder (‘John Smith) within the main folder ‘Client’	Not applicable